Job Description
The Executive Administrative Assistant supporting the VP for Global America Sales will manage a wide range of advanced administrative and executive support related tasks, will be able to work independently within established guidelines and will make independent decisions in regard to planning, organizing and scheduling work. The ability to interact with executives (at all levels) in a fast paced environment, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Responsibilities of Administrative Assistant include, but are not limited to the following:
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- Liaise with senior level executives and other vital contacts
- Coordinate domestic and international travel
- Prepare for meetings and provide follow-up
- Manage multiple projects simultaneously
- Schedule and manage multiple extremely demanding Outlook calendars, while keeping multiple VPs highly accessible
- Handle and maintain highly confidential and sensitive information
- Serve as the brand extension for VPs of Data Analytics Sales escalating and communicating on their behalf and serving as a team liaison
- Event plan, and set cadence for frequent business meetings, offsite conferences, all hands events, conference call and catering
- Initiate purchase orders, reconcile invoices, track budgets, and complete/track expense reports
- Attend and take notes during meetings and follow-up on action items
Executive Assistant Qualifications:
- Minimum 5 years of high level, complex executive administration work experience at senior level. Supporting a senior level executive in a corporate setting preferred
- Experience with extensive international and domestic travel arrangements
- Discretion, diplomacy and excellent judgment
- Polished, professional demeanor and exceptional poise under pressure
- Positive and personable with strong interpersonal skills and an upbeat, "can do" attitude
- Experience of supporting multiple VP's simultaneously
- Ability to manage multiple projects simultaneously with meticulous attention to detail
- Advanced proficiency with MS Office Suite
- Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast paced environment with little direct supervision
- Must possess a high degree of integrity when dealing with confidential and sensitive information
- Must be able to work with individuals at all levels of the organization
- Excellent verbal and written communication skills
- Bachelor degree preferred
This job requisition is not eligible for employment-based immigration sponsored by VMware.
VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. VMware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.
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